All categories
Featured selections
Trade Assurance
Buyer Central
Help Center
Get the app
Become a supplier
(2786 products available)
Ready to Ship
A filing cabinet with digital locks is a secure storage solution for important documents, providing easy access and enhanced security with digital lock technology. These cabinets come in various sizes and designs to meet different filing needs.
When choosing a digital lock filing cabinet, it is important to consider the size, storage capacity, material, security features, and any additional functionalities such as fire resistance, water resistance, or biometric locking systems. Here are some types of filing cabinets with digital locks:
Vertical Filing Cabinet:
This is a digital filing cabinet with a lock that is often used in offices. It has drawers that are stacked one on top of the other. The drawers are ideal for legal-sized documents or letter-sized papers. They fit in narrow spaces and are available in two, four, or six drawers. The locks can be keypad-based, electronic, or even biometric, ensuring that access to the files is limited to authorized personnel. Models may include FireKing, SentrySafe, and Lorell.
Horizontal Filing Cabinet:
These cabinets have drawers arranged side by side. They offer more surface space and are suitable for documents that need to be stored flat without folding. They work well for plans, maps, or oversized documents. The digital locks are similar to those in vertical cabinets, often featuring multiple combinations for easy access. Models may include Bush Business Furniture and Alera.
Cabinet with Drawer:
These cabinets have drawers that can be pulled out to store files in boxes or hanging files. They can be vertical or horizontal. The electronic locks may include a keypad, LCD screen, or fingerprint scanner, depending on the model. They are ideal for offices that need more filing space and are available in different materials. Models may include HON and OFM.
Pedestal Filing Cabinet:
This cabinet is ideal for keeping important documents organized. It can be placed beneath a desk. It has one or two drawers that can hold files that roll out on tracks. The drawers can store letter-sized or legal-sized documents. The digital locks can be electronic keypads, combination locks, or fingerprint scanners. They are compact and take up less space in the office. Models may include Bush Business Furniture and Mayline.
Fireproof Filing Cabinet:
This cabinet protects files from fires. It is made with thick steel that is high-quality. The steel is treated to stop fires from damaging the files inside. It has locking drawers for secure storage. The digital locks are often UL-rated for their fire protection. Some models also protect files from water damage. They are ideal for businesses that store files that would be hurt by fire or water. Models may include SentrySafe and First Alert.
High-Security Filing Cabinet:
This cabinet is used by offices that need security for files. It is made with heavy steel that is hard to break into. The electronic locks are often pick-resistant and have reinforced locking bars. Some models can withstand drilling attempts. They may have features like anti-fishing technology and multiple locking mechanisms. They protect sensitive files from unauthorized access.
Digital locks on filing cabinets are an advanced security technology used to protect important documents. They offer a variety of features that provide easy access and high security. Here are some key features and functions of digital lock filing cabinets:
Digital Code
These cabinets have electronic keypads. They require a specific numerical combination to be entered. The keypad allows quick entry of the code. This makes it easier to access the files when they are needed.
Easy Override
Sometimes, users may forget the code. The digital lock cabinet will have an override function. This allows access to be gained by entering a master code. The master code is known only by authorized personnel. This ensures that access to the cabinet is not blocked in case of emergency. It also prevents unauthorized access.
Alarm System
Digital lock cabinets can sound an alarm. This will happen when someone tries to open it without the correct code. The alarm will stop when the right code is entered. Some cabinets can trigger an alarm to alert people nearby. Other can send a notification to a connected device. This prevents theft of the documents stored inside.
Time Lock
Some cabinets have a time lock feature. This means they can be programmed to only allow access at certain times. This is very useful for files that need to be protected when the office is closed. It ensures that access is limited to specific hours. This prevents unauthorized access at night or during weekends.
Fingerprint Recognition
Digital lock cabinets can also use fingerprint locks. They come with scanners that allow users to unlock the cabinet by placing their finger on the scanner. Each user will need to register their fingerprint in the system. This kind of lock gives a high level of security because only authorized people can access the files.
USB Charging Port
Digital locks are powered by batteries. Some cabinets will have a USB charging port. This makes it easy to recharge the batteries when they run out. It is also possible to check the battery level. This helps to ensure that the lock is always functional.
Emergency Keys
Digital locks may also come with emergency keys. They allow users to open the cabinet manually if the keypads fail or the batteries die. This ensures that the cabinet can always be accessed when it is urgently needed.
Audit Trail
Some advanced digital lock cabinets can keep records of who opened the cabinet and when. They provide an audit trail. This helps to monitor access to the files. It also increases accountability and security.
Digital locks on filing cabinets are becoming more popular because they are easier to use and protect sensitive documents. Here are some common uses:
Office Storage
Digital lock cabinets are used in many offices to store important papers like contracts, files and records. The digital lock gives quick access to documents while protecting them. It is easy to store papers with different codes or locks that are suited for the files.
Legal Practices
Lawyers and legal firms use cabinets with digital locks to store sensitive legal documents and case files. The digital locks prevent unauthorized access to confidential information. Some of the locks have audit trails that show who accessed the files and when.
Healthcare Facilities
Hospitals and clinics store patient records and medical files in filing cabinets with digital locks. The locks control access to confidential patient information and help healthcare providers follow privacy laws. The digital cabinets can also store medical supplies that need to be protected.
Financial Institutions
Banks, credit unions and investment firms store sensitive financial documents in cabinets with digital locks. The locks control access to confidential customer information, account records and transaction documents. The digital cabinets also store cash and valuable items that need to be protected.
Government Agencies
Various government bodies, including those in the military, use filing cabinets with digital locks to protect sensitive and classified documents. The digital locks help manage access to confidential information and support compliance with security regulations.
Education Institutions
Schools, colleges and universities store student records, grades and administrative files in cabinets with digital locks. The locks ensure that access to confidential student information is restricted to authorized personnel only.
Research Facilities
Digital lock cabinets are used to store research data, findings and intellectual property in various fields, including scientific studies and research projects. The locks protect sensitive information and control access to it.
Choosing the right filing cabinet with digital locks involves considering several factors. Here are some of them:
Think about space and size
Consider the amount of space available and the size that will fit comfortably. A small cabinet may be more appropriate if the area is limited. More significant cabinets provide more storage space and can hold more documents.
Consider the material.
The cabinets are made from different materials. Some are made from steel, which is very durable, and others from wood, which looks nice. Think about what material will work best for the office.
Look at the locking system
Each cabinet has a different kind of lock. Some need codes entered on a keypad, and others read fingerprints. The electronic lock filing cabinets should be easy to use and provide good security for the documents inside.
Read reviews and compare prices
Before buying, check reviews to see what others thought about different cabinets. This helps to understand which are high quality and work well. Also, compare prices to find one that fits the budget without sacrificing important features.
Think about delivery and assembly
Some cabinets may need to be put together once delivered, so be prepared for that. Others come fully assembled, which is more convenient. Consider which option works best for the situation.
Access and organization
Ensure that the lock system does not hinder quick access to important files. Consider cabinets with features that facilitate easy file organization and retrieval.
Think about aesthetics
The filing cabinet should complement the office's overall design. A well-styled cabinet can enhance the office space's appearance while remaining functional.
Q1. What if the battery runs out?
A1. Many digital locks have a backup key override feature. If the battery dies, the user can still access the cabinet using the backup key. Some locks also have a low battery indicator to alert users to replace the battery.
Q2. Can digital locks be hacked?
A2. It is unlikely that a digital lock can be hacked if it is made and installed correctly. As any physical key, the code can be copied or guessed. For this reason, it is important to choose a lock with a robust access control system, like a fingerprint scanner or a keypad with anti-spy features. Changing the code frequently will also help to prevent unauthorized access.
Q3. What makes digital locks better than traditional ones?
A3. Digital locks are easier to use because they do not require physical keys. They can be opened with codes, fingerprints, or other biometric data. This makes them more convenient and hygienic in some cases. Digital locks also allow for easy tracking of who accessed the filing cabinet and when.
Q4. What should users do if they forget the code?
A4. If the user forgets the code, they can use the backup key to open the cabinet. It is important to store the backup key in a safe place. Some locks also have a master code that can be used to reset forgotten codes.
Q5. Are digital lock filing cabinets more expensive than traditional ones?
A5. Digital-lock filing cabinets can be more expensive than traditional ones due to advanced technology. However, the added security and convenience may justify the cost for many users.
