Automated dispensing system

Types of Automated Dispensing Systems

An automated dispensing system (ADS) is a pharmacy device that provides automated medication dispensing to improve efficiency, security, and accuracy in medication management. ADS integrates robotics, software, and other technologies to streamline the dispensing process. Here's a look at some common types of automated dispensing systems.

• Robotic Dispensing Cabinets: These ADS cabinets use robotic technology to store and dispense medications. They can be installed in pharmacies, hospitals, and other healthcare facilities. They are often used to manage high volumes of medications, and they typically have features such as barcode scanning and electronic tracking.
• Automated pill dispensers: These Dispensers are designed specifically for solid oral medications (pills). They can sort, count, and package medications into unit-dose or multi-dose packaging. Automated pill dispensers can also be integrated with electronic health record (EHR) systems to support medication management and facilitate billing and reimbursement processes.
• Smart Cabinets: These cabinets are used to securely store and provide access to medications and other healthcare supplies. Smart cabinets typically have electronic locks and user authentication features to ensure that only authorized personnel can access the contents. They may also have inventory tracking capabilities to monitor usage and facilitate restocking.
• Centralized Automated Dispensing Systems: These ADS systems are typically located in a central pharmacy and serve multiple units or departments within a healthcare facility. They provide centralized medication preparation and dispensing functions, which can help standardize medication management practices and improve efficiency.
• Point-of-Care Dispensing Systems: These ADS systems are located at the point of care, such as in patient rooms or emergency departments. They provide on-demand access to medications for healthcare providers, which can help reduce medication wait times and improve patient care.

Specification and maintenance of automated dispensing systems

Specifications of an automated drug dispensing system can vary widely depending on the system's purpose, location, and other relevant factors. Some general sets of these systems have been discussed below:

• Capacity: Automated dispensing machines can be designed with different capacities to suit a facility's needs. For instance, a large hospital might use an ADM with a capacity of about 1,500 medications, while a small clinic uses one with a capacity of about 400 medications.
• Speed: The speed of an automated dispensing device can affect workflow and productivity. For example, high-speed ADMs in operating rooms may dispense medications within 10 seconds, while slower models in outpatient clinics might take about 30 seconds.
• Error Rate: The error rates for automated drug dispensing systems are generally low due to technological advancements. Nonetheless, they can vary by system type. For example, an automated dispensing robot might have an error rate of one in 10,000 doses, while a bar-code verification system could have an error rate of one in 100,000 doses.
• Interoperability: Modern automated dispensing machines are built to interface with a variety of electronic health record (EHR) systems. For instance, 95% of new ADMs are compatible with major EHR systems like Epic or Cerner.
• Security features: Automated medication dispensing systems have various security mechanisms to ensure patient safety and comply with regulations. For instance, 85% of ADMs have biometric authentication (like fingerprint scanning), and 90% have real-time tracking and monitoring capabilities.

Because of the essential role they play in ensuring patient safety, compliance, and operational efficiency, automated dispensing systems must be well maintained. Regular cleaning and disinfection should be done to maintain the system. This is because contamination of the drug supply can lead to patient safety issues. The manuals offered by the manufacturers will provide specific drug and dispensing system advice. Also, the practice of removing drugs from the system should not be used. This process has the potential to damage the machine and its software.

Calibrating is another important maintenance process for these automated systems. Calibration guarantees the system's accuracy and precision in distributing drugs. This may be done by the manufacturer or a qualified service provider following the manufacturer's recommendations. Parts of the automated dispensing system wear and tear over time because they are often used. It is crucial that any damaged components be replaced immediately so that the system continues to operate and performs at its best.

Scenarios of automated dispensing systems

The main use of an automated dispensing system is for medication management in healthcare facilities. But these machines have also helped in other areas related to medicine.

• Clinical trials and research

  Automated drug dispensing systems can be used to manage medications for patients enrolled in clinical trials. The system can keep track of the unique dispensing requirements for the experimental drugs. This includes monitoring adherence, randomization, blinding, and precise medication accounting.

• Long-term care facilities

  Long-term care facilities like nursing homes need medication management systems. An automated dispensing system can provide accurate and timely medication for patients. These machines also reduce the need for the pharmacy staff to manually fill and verify prescriptions.

• Outpatient services

  Automated dispensing systems can be used in outpatient pharmacy services. They are useful for pharmacies that cater to a large number of patients daily. The system can accurately and quickly dispense medication. It also provides drug utilization reviews, prescription history, and patient education tools.

• Emergency medical services (EMS)

  Automated dispensing machines can help EMS teams supply medications for emergency situations. The system can store and dispense essential emergency drugs. It also enables real-time inventory tracking and access control for medication security.

• Rehabilitation centers

  Automated drug dispensing systems can be used in rehabilitation centers. They can securely and accurately dispense medications to patients recovering from addiction or other health issues. The system also streamlines the process of medication administration, reduces errors, and enhances regulatory compliance.

How to choose automated dispensing systems

While there are automated dispensing systems available in the market, a few factors play a significant role in deciding which system will be the perfect fit for the business.

• Item storage capacity

  The storage capacity of the automated dispensing system is something that needs consideration. Storing capacity varies from system to system. Some dispensers have the capacity to hold 12 items, while others have the capacity to hold over 150 items. It is important to choose the system that can store what the business requires.

• Advanced features

  Users may need to consider the features offered by different automated dispensers. Some machines have programmable touch screens, multi-item storage, electronic locking mechanisms, and customizable presets for different dispensing speeds and quantities. More advanced dispensers may also have cloud connectivity for remote monitoring and management.

• Sectors served

  Not all automated dispensers are suitable for all industries. When considering a specific model, ensure that it is designed for the particular workplace application. For example, electronic automated pill dispensers are suitable for healthcare settings, and automated tool dispensers are suitable for manufacturing industries.

• Cost effectiveness

  When investing in an automated dispensing system, users should consider both the upfront cost of the device and the potential long-term savings it can provide. Automated dispensers can reduce waste, minimize loss, improve inventory management, streamline operations, and enhance productivity. Balancing the initial investment against these potential cost-saving benefits is important.

• System compatibility

  Businesses should consider whether the automated dispensing system they are considering can integrate with other systems already in place. For example, can it easily connect with the company's existing software for inventory management, accounting systems, or employee access control? Systems that can integrate smoothly with other technologies have the potential to streamline operations and reduce the need for manual data entry.

• User-friendly interface

  An automated dispensing system is an investment, and it is better to choose one that has a user-friendly interface. Employees will be able to learn to operate the device quickly. A user-friendly automated dispensing system will reduce the need for extensive training and make day-to-day operations smooth.

Q & A

Q1: How does an automated dispensing system improve workplace safety?

A1: These systems enhance workplace safety by minimizing users' exposure to potentially harmful chemicals through controlled, contained dispensing. They lower the risk associated with manual handling, such as slips, spills, and miscalculations, and often incorporate features like lockout/tag-out capabilities and inventory controls to prevent unsafe product usage.

Q2: Can an automated dispensing system be integrated into existing inventory management systems?

A2: Many modern automated dispensing systems can be integrated with existing inventory management solutions, enabling businesses to maintain consistent stock levels, streamline ordering processes, and gain valuable insights into usage patterns.

Q3: How does the cost of automated dispensing systems compare to traditional methods?

A3: While automated dispensing systems may have higher initial costs, they offer significant long-term savings through reduced waste, improved inventory control, and decreased labor costs.

Q4: What types of items can automated dispensing systems handle?

A4: Automated dispensing systems are versatile and can manage various items, including medication, chemicals, tools, parts, and other valuable or regulated commodities requiring controlled access and inventory management.